Employer

2.8 Planning for Emergencies

Employers must prepare and communicate emergency procedures for all off-site visits. Emergency procedures are an essential part of planning a visit.

3.1 Introduction

Under the Health and Safety at Work Act 1974 employers are responsible for the health, safety and welfare at work of their employees.

3.2 Employer’s Responsibilities

Details of the main roles for employers.

4.1 Introduction

Whatever type of visit is being undertaken, time given for preparation will ensure good planning, maximise the potential benefits of the experience and help minimise the risk from any incidents.

4.3 Establishing Ratios

It is important to have a suitable ratio of adult supervisors to participants for any visit.

5.1 Introduction

It is important to have procedures that encourage participation. Risk assessment should focus on real risks, rather than on those that are trivial or the result of over-protectiveness.

5.2 Preparing Risk Assessments

The employer has a legal responsibility to ensure risk assessments are in place for off-site visits and to have a system that ensures these are being implemented.

Despite the best planning, the unexpected may happen during a visit. Visit Leaders have to be prepared to change and adapt as required. Experience and training will enable sound judgements to be made.

5.4 Using an External Provider

All external providers must have risk assessments in place. Depending on the nature of the visit and activities to be undertaken the Visit Leader needs to consider whether they need sight of these.

6.1 Introduction

The Visit Leader must give careful thought to planning transport. It is important to ensure that the travel plan is suitable for the age and nature of the participants.

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