Head of Establishment

2.8 Planning for Emergencies

Employers must prepare and communicate emergency procedures for all off-site visits. Emergency procedures are an essential part of planning a visit.

3.1 Introduction

Under the Health and Safety at Work Act 1974 employers are responsible for the health, safety and welfare at work of their employees.

3.2 Employer’s Responsibilities

Details of the main roles for employers.

3.3 Heads of Establishment’s Responsibilities

Heads of Establishments are expected to follow and implement this guidance to ensure their responsibilities are fulfilled and that outdoor learning experiences and off-site visits can occur frequently and regularly and are managed safely.

3.4 Visit Leader’s Responsibilities

Visit Leaders will consult with and seek advice and guidance from their local authority and Head of Establishment with regard to up-to-date agreements about practice and procedure in off-site visits.

3.5 Visit Assistant’s Responsibilities

Visit Assistants, including parents and carers, as well as volunteers working for service providers, have an important role in supporting and enabling outdoor learning experiences and off-site visits.

3.6 Parents’ Responsibilities

Parents should be able to make an informed decision on whether their child should participate in any visit.

3.7 Participant’s Responsibilities

Details of the responsibilities of participants.

4.1 Introduction

Whatever type of visit is being undertaken, time given for preparation will ensure good planning, maximise the potential benefits of the experience and help minimise the risk from any incidents.

4.2 Preparing a Visit Plan

A Visit Plan needs to be in place for all off-site visits. The Visit Plan outlines who is to do what, and when. The amount of content and detail in the Visit Plan will be determined by the nature of the trip.

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