Head of Establishment

4.13 Using an External Provider

The term ‘external provider’ can include museums, local farms, activity providers, residential centres, tour operators, expedition providers etc.

4.14 Inclusion

Where it is reasonably practicable all children should be able to access the opportunity to participate in off-site visits. Visit Leaders should be aware of, and follow their employer’s equality and inclusion arrangements.

4.15 First Aid

Access to first aid should form part of the Visit Plan.

4.16 Electronic Equipment

Electronic devices can, on occasion, be of benefit to an excursion. However, electronic devices can also be a hindrance. It is therefore important that the establishment or organisation has clear guidance on the use, or…

4.17 Security and Terrorism

With increasing terrorism-related incidents, both within the UK and overseas, it is important to consider how to minimise risk and to ensure that in the event of an incident all participants know what actions to…

5.1 Introduction

It is important to have procedures that encourage participation. Risk assessment should focus on real risks, rather than on those that are trivial or the result of over-protectiveness.

5.2 Preparing Risk Assessments

The employer has a legal responsibility to ensure risk assessments are in place for off-site visits and to have a system that ensures these are being implemented.

5.3 Dynamic Risk Assessment

Despite the best planning, the unexpected may happen during a visit. Visit Leaders have to be prepared to change and adapt as required. Experience and training will enable sound judgements to be made.

5.4 Using an External Provider

All external providers must have risk assessments in place. Depending on the nature of the visit and activities to be undertaken the Visit Leader needs to consider whether they need sight of these.

6.1 Introduction

The Visit Leader must give careful thought to planning transport. It is important to ensure that the travel plan is suitable for the age and nature of the participants.

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