Technical Advisor

2.8 Planning for Emergencies

Employers must prepare and communicate emergency procedures for all off-site visits. Emergency procedures are an essential part of planning a visit.

3.1 Introduction

Under the Health and Safety at Work Act 1974 employers are responsible for the health, safety and welfare at work of their employees.

3.2 Employer’s Responsibilities

Details of the main roles for employers.

3.4 Visit Leader’s Responsibilities

Visit Leaders will consult with and seek advice and guidance from their local authority and Head of Establishment with regard to up-to-date agreements about practice and procedure in off-site visits.

4.1 Introduction

Whatever type of visit is being undertaken, time given for preparation will ensure good planning, maximise the potential benefits of the experience and help minimise the risk from any incidents.

4.11 Gender of Accompanying Staff

With a mixed gender group it is preferable to have a gender mix of leaders. However there are many circumstances where this is not possible or essential.

4.12 Vetting Accompanying Adults

Parents and other volunteers are often an essential part of supervision ratios. When they assist on visits they are called “accompanying adults”.

4.13 Using an External Provider

The term ‘external provider’ can include museums, local farms, activity providers, residential centres, tour operators, expedition providers etc.

4.15 First Aid

Access to first aid should form part of the Visit Plan.

Electronic devices can, on occasion, be of benefit to an excursion. However, electronic devices can also be a hindrance. It is therefore important that the establishment or organisation has clear guidance on the use, or…

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