During an Overseas Visit it is important that the Visit Leader has adequate knowledge and information about participants to ensure their wellbeing.
Parents should be given the opportunity to pass on any relevant information on the Consent Form and by more informal approaches in the case where there is a need to provide more sensitive information discreetly.
The Visit Leader must carry up-to-date information for all participants (including accompanying adults) on the following:
- Relevant medical information
- Emergency contact details
- Any other information relevant to the specific visit, such as behavioural and psychological knowledge
It is essential that this information is shared with all the accompanying adults and external providers as appropriate.
For Overseas Visits that involve Adventure Activities or venues with specific identifiable risk, it may be appropriate to ask parents for information that may have an impact on the Health and Welfare of the participant (e.g. fear of heights, allergies to animals etc.).
